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Moving and Storage Advocates

International Facility Management Association - Capital Chapter International Office Moving Institute - Certified Office Mover Badge
In compliance with CDC guidelines for COVID-19 and Omicron variant.

Moving Guidelines


  1. Make sure someone is always home during the move to answer the moving coordinator’s questions.
  2. Conduct an initial walk-through with packers to reassess what needs to be packed in the home, prior to the moving crew getting started.
  3. Set aside all items that you are taking with you in your personal vehicle you so that they don’t get loaded on the moving van.
  4. Provide your moving coordinator with your cell phone number(s) for communication on pack and move day.
  5. Perform a walk-through with your advocate to ensure everything has been loaded. At the destination, and after the move is completed, perform an inspection of the moving trucks to ensure nothing has been left behind.
  6. Keep children and pets in a secured area while advocates are packing and loading.
  7. All walkways and driveways must be clear of snow, ice, mud, other hazards, and vehicles.
  8. Read your Bill of Lading carefully before you sign them. Keep these and all related papers in a safe location until all charges have been paid and all claims, if any, have been settled.
  9. Provide your sales rep or project manager with cell phone numbers, prior to departure of your current home or point of origin.
  10. On load day, perform a walk-through of home and inform the driver of everything to be loaded. After the load, make sure nothing has been left behind.




  •  Aerosol Cans
  • Ammunition
  • Automotive Repair and Maintenance Chemicals
  • Bleach
  • Butane or Propane Tanks/Bottles
  • Cleaning Supplies
  • Combustibles
  • Fireworks
  • Gasoline
  • Hazardous Materials
  • Lighter Fluid
  • Matches
  • Nail Polish Remover
  • Oxygen Bottles/Tanks
  • Paint & Paint Thinners
  • Perishable Items


  • Checkbooks
  • Credit Cards
  • Important Documents
  • Precious Stones
  • Collections (e.g. stamps, baseball cards, etc.)
  • Currency
  • Jewelry
  • Prescription Medications
  • Wine
  • Live Plants
  • Firearms




    • Contact your mover to plan for a moving day and receive a free onsite or virtual estimate. Discuss any extra needs such as furniture assembly/disassembly.
    • Make storage arrangements with HuberWilmot Moving & Storage
    • Start to use up items you can’t move such as perishable food and cleaning supplies.
    • If this is a company-paid move, verify with your employer the expenses and responsibilities you need to take into consideration.
    • Contact the IRS and/or your accountant for information on what moving expenses are tax deductible.
    • Contact schools, doctors, dentists, lawyers, and other civil servants you’ve done business with to obtain copies of your personal records.
    • Contact friends, family, clients, and the public if need be, about your relocation.
    • Evaluate and determine if you have any possessions that should be sold, donated, or otherwise given away.

    • If you’re packing yourself, purchase boxes or containers from your local advocate. Begin packing items that you won’t need for the next month.
    • Contact all utilities and subscription services for disconnection and forwarding methods.
    • Arrange special housing for your pets and live plants while you’re breaking down your home or office.

    • Collect important papers for DIY moving such as insurance, will, deeds, stock, titles, registrations, etc.) You should move these items separately and should not be part of your household move.
    • If you’re moving out of or into a building, ensure you contact building management if you need to reserve use of an elevator and to let your neighbors know.
    • Bring all items from your basement, attic, and other various places of storage out into the open so the advocate can have easy access to haul and load your items onto their truck.
    • Contact your moving coordinator to review and confirm your moving day appointment.

    • Contact your moving coordinator to confirm the arrival time of your driver and advocate. Provide any last-minute details like directions to your home, apartment, or office.
    • Make a checklist of what you’ll be taking with you personally.
    • Clearly section out items that are not to be moved by the moving crew.
    • Pack an essentials box or kit that will be needed immediately at your new home or office. Carry this box or kit with you or have it loaded last into the truck.
    • Defrost appliances and thoroughly clean them out.
    • Disconnect major appliances that need to be prepared to move.
    • Drain gas and oil from power tools and equipment before loading onto the truck(s).
    • Backup important data stored on any personal computers or laptops.
    • Have cash and checks ready for trip expenses.

Did you know...?

Am I protected against loss or damage while my goods are in transit?

Yes, but how much protection you have and its cost to you depends upon the valuation coverage you selected. This can be one of the most confusing aspects to moving but it is important that you understand what is being provided to you.

The valuation option you choose determines the basis upon which any claim will be adjusted and the maximum liability of the carrier. The liability of a carrier for loss or damage is based upon the carrier's tariffs, as well as federal laws and regulations that have certain limitations and exclusions. Valuation is not insurance. This is important to understand. It is the liability of the moving company. Check with the provider of your homeowner's insurance to find out if you are covered for moving. Often you will find that you are.

  • Released Value – This is the most economical as there is no additional cost. However, this option provides only minimal protection and is not sufficient coverage for most shipments. It will pay you $.60 per pound per article if lost or damaged while moving. That means a piece of furniture weighing 75 lbs would receive a settlement of $45.00. You will be asked to initial the bill of lading if you select this coverage. The only place this is applicable is if your insurance policy covers your goods for their entire value and this would be considered supplemental coverage for your move.
  • Full Maximum Value Protection – This is your most comprehensive coverage. You may hear it referred to as "full replacement value" as well as "full value protection” by other van lines. If you elect to purchase full value protection, articles that are lost, damaged, or destroyed will be either repaired or replaced with like items, or a cash settlement will be made for the current market replacement value, regardless of the age of the lost or damaged item. Depreciation of the lost or damaged item is not a factor in determining replacement value when the shipment is moved under full value protection.

The cost of full value protection may be subject to various deductible levels of liability that may reduce your cost. Ask your mover for the details of their specific plan.

Read More Frequently Asked Questions